Transferring paper records doesn't have to be time-consuming. Here are three easy tips to help you get started:

1. Let your client's input their own data

The easiest way is to set up online scheduling and change your voicemail, website, and email to suggest clients start scheduling online. Clients will input their own data and you can fill in any missing piano info the next time you visit.

2. Hire highschoolers who type like the wind

Hire highschoolers who type like the wind. It usually only takes them 30-50 client cards for them to decipher your handwriting and shorthand notes. At first, this goes slow but once they crack the code they will make quick work of everything. If you have thousands of client cards hire 10 high schoolers or college students and give each person 200 cards. You will have everything transcribed within a matter of days.

3. Ask for a 3rd Party Transcription Service

The team at Gazelle can hire a 3rd party transcription service for you but there are some set-up costs associated that we pass on to you. This approach usually makes sense if you have more than 5000-10,000 client records to transcribe. If you're interested in this service, contact our team at to get started.

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