When servicing a piano for a piano dealership, university, or large school district who requests invoices be sent once a month, here is how we recommend structuring the invoice.
WITH GAZELLE | QUICKBOOKS INTEGRATION
Step 1 (In Gazelle): Create individual invoice for each onsite visit you make (itemizing on the Gazelle invoice the specific services performed for each individual piano).
Step 2 (In Gazelle): Sync each individual invoice to QuickBooks Online.
Step 3 (In QuickBooks): Use the Sub-Customer feature to link this to the parent record who receives the monthly report / invoice (see screenshot below).
Step 4 (In QuickBooks): At the end of each month (or billing period) use QuickBooks to send a report to the customer and collect payment in QuickBooks.
Step 5 (In Gazelle): Sync with QuickBooks to pull QuickBooks payments into Gazelle and mark each of the individual invoices as 'PAID'
Step 6: Done!
(To enable QuickBooks sub-customers go to QuickBooks > Customer > Edit > Sub-Customer > Save)
USING ONLY GAZELLE'S INVOICES
Step 1: At the beginning of the month create a draft invoice.
Step 2: Add pianos to this draft invoice as you service them throughout the month.
Step 3: At the beginning of each item description input the date of service for that item (See image below).
Step 4: At the end of the billing cycle send the customer the invoice requesting payment.
Step 5: Done!